Developing The Business Requirements bakery-Myassignmenthelp.Com

Question: Discuss About The Developing The Business Requirements Bakery? Answer: Introduction The case study of a bakery has been given wherein the family owns the business with around 70workers andthere has been a rise in the revenue in the previous year by more than $13.5 million. There has been a rise in orders because of itshealthy rangeof offerings.Stillthere has beena lossof some key accounts due to lack of information and effective tracking. B bakery feelsthat itis important to invest in accounting software so that business can grow further. Define business processes A business procedure is any act or set of facts that will help in retaining the particular business objective. These procedures can be improved by the business process management. In case this bakery is not able to carry out certain procedures internally because if the resources are costly then it can make use of business process outsourcing. For this business, it is important that the accounts are managed by the business and for this the business has decided to utilise accounting software (Geerts, 2011). If accounting software would be utilised then it would be useful for all other departments and processes. The accounting procedures will help in managing the supply chain and therefore the sales would also be impacted. It would help in retaining key accounts and therefore the business will have more sales. So for the operations of the bakery, every business process including the accounts has to be taken care of. This bakery will perform similar activities just like a usual Baker. B bakersperformbakery business selling goods to supermarkets in different outlets. There is a picture of customer base with few of the client says that major customers. Therefore it is important for the bakery to have some ofproductionunits, supply chain management, salesand marketing Department, accounting and finance department, human resource management procedures. The supply chain management procedure will handlepurchaseof supplies from different suppliers such as food suppliers, milksuppliers, etc. The production proceduralutiliseall the supplies for producing bakery items. Afterthatthe inventoryand logisticsprocedurewill require storage of ports anddeliveringto different outlets. Accounting Finance procedure will carry out the financial and accounting activities such as being to the staff members, being to suppliers, collecting the revenues and maintainingofthe accounting records. The human resources procedureis well takecare of the staff members hiding, retaining, managing, p ayroll etc. The sales procedure will includetakingof water in selling the products toperspectivemarkets. The marketing procedure is involved in promotion and development of the business. All of these procedures are interdependent and in case any one of them is impacted then thesales ofthe business invested key accounts. For staying in operations, it is important that we first have to take care of all the business procedures. Develop business requirements Every procedure in B bakery, as discussed above, is significant and necessary. But the core processors are supply chain management, production, accounts and human resources management. Looking at the scenario, the accounts procedure is highly significant for all the businesses because it acts just as fuel to the entire business procedures. The operation of B bakery has been expanding from past few years but it has observed that few of its key accounts have been lost. There is a focused team of accountants who deal with management of accounts, bookkeeping, recording and maintaining accounts. However the accounts can't be utilised for making competitive decisions and since the business has not been able to offer competitive prices there for a few of the major clients are already gone to the competitors. After realising this fact, the business requires further information so that it can operate effectively in the upcoming years ("TrueERP Manufacturing || Australia", 2017). This informat ion can be gained by business processes and market researchers. This is searches and studies would help the business to utilise the information for strategic decision making and therefore the business can grow effectively. It is important that B bakery has an accounting information system and therefore it has to invest in any accounting software which solves all the purpose. Therefore the business requirements of this bakery are as given below: Expansion of the accounts, integration of all of the business procedure is and accounting system so that better decisions can be made, investment into any accessible accounting software and it's customisation as further business procedures, Application of AIS and ERP in the bakery, where AIS is the accounting information system and ERP would assist in integration of business procedures along with provision of a better platform for AIS. Thereare variousoutcomes which are neededfromthe core operations of the bakery business. These outcomes would helpthe bakerybusiness to attain improveperformanceof the business inside the market. The most important thing which is required by the business processes is the information. Each and every operational in transactional information is needed for the processes and for business decision-making. Accounting is the procedure of the bakery which is linked to all other procedures. Therefore, forattaining furtherdetails of the accounts, all other processes also need to provide the information. As discussed above, all the processes are interlinked and therefore the information from these different processes has to be consolidated and integrated at a single place. It is important for the business that is thatarefound to be aware of the amount whichareto be paid to the suppliers, stock held by the business, stock reordering stage, Probable revenues, expected sales, expenses for raw mater ials and other resources, labour cost, etc. All of these have to be kept in mind while setting up of competitive prices (Darroch Darroch, 2017). Moreover, while making these decisions the business would also require external information, which also needs to be stored into the system. Example of such information would be the prices set by the competitors. Therefore foracquisitionofthis informationfrombusinessprocedure is Burma there is a needofintegrating the business procedures and the systems which are utilised by these procedures. When there is high integration then the business would be capableof operatingat a quicker pace and would be compatible to the internal and external enlightenment.Finallythis would assist the business in getting additional revenues. When AIS and ERP systems are integrated then the business would be organised in a better way. This would help the business in collecting; processing, managing, storing and retrieving financialinformation accountsdetails. These details are retrieved by the management, accountants, auditors, business analysts, tax consultants etc.for takingstrategic decisions. Also when the ERP gets integrated two different processes and functions their birthday better and effective information gathered by the business. AIS willoffer morescopeofexpansion and growth because it will help the business in forecastingthroughanalysis of the past information being gathered. When the historic information is analysed properly then it can be utilised forfuture forecasts, which are more or less near to the accuracy. By analysis of such information, the future risks can also be mitigated therefore AIS is important for the business procedures. Determine the systems requirements Investigation is the primary SDLC stage where the bakery starts to recognize, in detail, the requirements for system. System analysis includes a considerable level of attempt and cost and is thus accepted just once the management had determined that the systems progress project being considered has advantage and should be rewarded during this stage. Most observers would be in agreement than a lot of of the faults in developed system are straight visible to insufficient efforts in the investigation and design stages of the life cycle. Industrial researches demonstrate that 56% of systems difficulties are as per the poor necessities characterization, rather than 7% that are sourced by poor coding. In the bakery system, 82% of the attempt is because of poor necessities rather than 1% for poor coding. On the other hand, for lots of reasons, it is hard to get a right and absolute set ofneeds. This analysis can be segregated into three major apps that are data mining the requirements, structuring the requirements and looking out for different options and choosing the best. The last one is generally seen as the automatic outcome of the first two procedures. Buyer data mining the requirements, the beginning of the investigation is marked. The analyst has to collect the information on what the system has to do, from various sources. There are few traditional ways of gathering the system requirements such as surveying, interviews, and direct observations of the users. In modern times, there are few of the updated methods of gathering requirements for example prototyping. The requirement structuring is the procedure to utilise any form of systematically and standardised, well structured ways of modelling the practical world. Earlier the data flow diagrams for utilised for process modelling, Decision tree for logical modelling however there are different well structured methods in the modern world. The collection of information is basic requirement of the analysis of the systems. It is important for B bakery to have implementation of AIS and ERP which are important to retain the key goals of the business. The ERP software would be useful for integrating all of the business procedures and there will be a centralised database for every business process. This database can be used on shared basis and would also be assessable to the AIS process. Therefore the AIS software would be able to access the information from all of the business procedures. This integration will make entire processing to be improved and correct. B bakery can utilise any of the AIS systems, because whichever accounting software is used there would be three key functions carried out, which are: An efficient data processing and effective data processing This can be done by use of data gathered from various transactions of the bakery. For such data processing, it is important that the transactions are captured from every source or document. It is important that each and every transaction is recorded into journals. Then, just like any accounting this software would be required to move this data from journals to the ledgers. By moving this information, the data is sorted into respective accounts. The AIS software would assist the managers in key decision-making because it would offer information from the databases and there would be evaluation of data as well. For key decision making, the management requires two major kinds of information i.e. the financial statements and the management reports. The AIS software would be utilised for laying out the internal controls for guaranteeing the dependability of information being created by the software, forguaranteeing the effectiveness of business operations and in compliance with the goals of the management. There are different types of subsystems of AIS software. These are: Set of expenses, Set of revenue reporting, Set of financial reporting, Set of general ledger reporting, Set of human resource reports, Set of production acts and Set of reports. Software selection 'B bakers' is a family business and is having around 70 workers. This business has got a new generation of more than $13.5 million in the past year. Therefore this company can return it to be a part of the medium to large scale business. Therefore it would require some appropriate software for this business. As for the industrial research, there are three kinds of AIS software for the businesses, considering their size. These are: The solution for entry-level: the entry level accounting software is appropriate for small firms and the family-based firm where there are only 1 to 5 members. This kind of software is having the capacity of delivering key financial accounting jobs, reviews, reports and similar small tasks. A few examples of this kind ofAccountingintegrated solutions involve XERO, wave, brickworks, fresh books, SAGE 50 US edition etc. The solution for small to medium scale business: this kind of AIS software is appropriate for the small medium scale firms where the users of this software range from 5- 100. The software is capable of supporting further activities than the previous kind of software. There would be major transactional information and support for reporting etc. This kind of software is greatly scalable and killing databases will be well built. A few examples of such software are EXACTmax, CYMA, SAP by design, SAGE 100 ERP etc. Enterprise accounting software: this kind of AIS software is applicable for the forms which have more than hundred active utilisers. The softwarehavewell-builtattributes andexpanded functions. This kind of software includes Oracle, SAP, and SAGE ERP X 3 etc. As for the requirements of the business and business details of thebakeryit can be seen that the software to theutilisedfor accounting would be a great SMB solutions.Looking at different SMB software, The B bakery can compare SAP, XERO and MEX before utilisation. All the software would be useful for making the work faster, increasing productivity, raising the returns on IT investments, capturing information however the choices to be made according to the size and requirements of the business therefore it is important that medium-end ERP is chosen for the firm. Three of the vendors for the AIS systems are SAGE 100 ERP, Microsoft Dynamics (GP, NAV, SP), SAP By Design, which have been discussed in the below section. Vendor selection From the assembly accounting system solution provider, the major vendor would be Microsoft dynamics, SAGE 100 ERP and SAP by design. These are as discussed below: Microsoft Dynamics The Microsoft dynamics also havevarietyof AIS software applicable for the SMBs such is the B Bakery. These varieties are NAV of Microsoft dynamics, SL, GP etc. Out of thesevarietiesthe GP means general accounting software which has different roles in managing the resources, finances and helps the business in making decisions. It is simple to arrange and utilise the ERP based AIS software. The system utilises is quite same as Microsoft office and special support is provided for taxation and regulatory jobs along with the web based training sessions. One more element of this is MicrosoftdynamicsSL and itis moreappropriate for medium scale firms such as isbakery. The main feature of this software is that it is appropriate and it matches the project based accounting. Therefore it can be said it is appropriate software for government contracts, bakery contracts and construction firms etc. Microsoft NAV is commonly utilisedAIS software for the different medium-sized firms. It is useful for providing entire control on the key business procedures such as HRM, supply chain management, reporting, financial management etc. SAGE 100 ERP It also has various relations of AIS software for SMBs Andes variations standard ERP, advanced ERP Etc. It is used for supporting around 50 active users at a given point of time for different activities such as finance jobs, accounting jobs, HR jobs, production and distribution job, CRM services, Internet-based services, business intelligence etc. The solutions are majorly capable of getting customised as per the requirements of the business procedures there for this software is termed to be highly flexible, suitable, stable and well-built. This software provides to record huge amounts of past budgets and accounts, making different financial reports from various accessible templates, making the bills of material and different accounting tasks. For using this software, it is important to have Microsoft Windows environment and explain based database at the Beckett. It can be applied as for the online platform or through the client server. For establishing and utilising the software, it uses the visit oriented support. There is unlimited integrationoffthe different modules of the software and it is simple to utilise and can be quickly understood. This software has robust attributes which will help in maximising the returnofinvestment for the bakery and it would also offer simple reports which can be easily created and understood. The business intelligence part assistsin making great decisions for the business. The users of this software would be capable of anything customised, their own rules so that they can carry out the ir particular jobs in an effective manner. But this customisation of the software is A costly procedure and would sell them need up gradation. It also provides with the facility of personalising the workflows as per various users. SAP by design This is a general accounting approach for small to medium scale firms and is highly utilised for SMBs which look forward to SaaS-based cloud accounting systems. If provides with a well-built arrangement of professional facilities with the integrated procedure for financing, CRM etc. The example of such businesses involve a business which belongs to the light manufacturing segment can also implement this kind of system as this software has various benefits which are: It is greatly scalable and there is a possibility of writing new utilises and more amounts of transactions. It provides with the support for the overseas accounting and finance management. It provides support in different languages and also encourages multicurrency accounting. It has a disaster recovery system which is already integrated in the software. It does not require any hardware infrastructure to be applied and it is based on cloud. It has a facility of supporting the client protection. It reduces the expense of owning and also sources all over the business in the further efficient and controlled manner. The bakery expects to invest for AIS software for working on integrated platform which connects each of the business procedures and provides with further operational and transactional information for the business decision making. It is recommended that this business makes use of SAGE 100 ERP accounting software for this bakery. There are different benefits of utilising this software and this software have been compared in the previous section as well. To support this recommendation, following reasons are provided: This would provide the business and integrated platform for various segments of the business by the use of software, clients, vendors and in-house utilisers so that they can get connected to the same system by BYOD tools utilising their mobiles, phone sets and web interface. This integrated platform can help in management of sales, CRM in an unlimited way. Change of raw business data into meaningful detail would help the business to make effective decisions. There would be special types of dashboards provided by the software which would be utilised easily by the business decision makers. These details from the business intelligence evaluation will assist in discovering the potential clients, goods, demands of market etc. It would also be utilised for creating competitive strategy and the business can access the past details, details of the inventory details of safety stock and other details in a quick manner. This analysis would be utilised by the business in knowing about the potential buyers and understanding their needs so this would be useful in customer relationship management. It would provide with quicker and better way of getting return on investments. The business would have better prospects of learning higher revenues and profits in case the accounting software is utilised effectively. Nowadays mobile commerce is turning out to be a well-known thing and it would be rising in future also therefore the businesses are shifting towards it. This software will provide me the dedicated mobile sales which would be utilised by the managers in processing the orders, collection of payments, sending reminders etc. All these functionalities can be inserted to the real ERP system at any point of time. This software has a building in payment model which would be utilised by the business to send invoices, and asking for payments. Therefore this will help in reduction of costs for manual invoices, days sales outstanding will be lessened, there would be lower number of redundant transactions, and so the time needed for making invoices will be lessened. After that to my session of invoicing system, the labour of billing and invoices would be reduced and therefore the time for invoicing would be same which can be utilised by the business in other procedures. This will help the business in better resource management and accelerating the business development. The SAGE 100 ERP has an integrated CRM module which acts like a CRM sales tracker and assist in improvement of the item usability, integration, stability, reporting etc.("Sage 100 Accounting Software ERP Consulting Solution | formerly Sage ERP MAS 90 MAS 200 | Training | Demo | Support", 2017) When the business collaborates with the social media then there would be a better and improve CRM. This would help in knowing the needs of the clients and providing them with better items. It would also be useful in making better workforce and creating a link between the staff members and users of the business. Therefore this would lead to high performance of the B Bakers. The bakery would be able to manage and fulfil the orders in a further systematic and effective way. This will help the business in getting more orders and finding the potential clients which can help in expanding the customer base therefore the profitability of the business increased. Conclusion The bakery wants to invest for AIS software for running on integrated platform which connects each of the business procedures and provides with further operational and transactional information for the business decision making. It is recommended that this business makes use of SAGE 100 ERP accounting software. References Geerts, G. (2011). A design science research methodology and its application to accounting information systems research. International Journal Of Accounting Information Systems, 12(2), 142-151. TrueERP Manufacturing || Australia. (2017). Trueerp.com.au. Retrieved 10 September 2017, Fromhttps://www.trueerp.com.au/manufac.html?gclid=Cj0KCQjwxdPNBRDmARIsAAw-TUnWAewtz9fCiYaWtzqE-z6_Vbpe_r3Sjx4HUQc73GW_-BUQ0ojuKL4aAtksEALw_wcB#manufac Darroch, D., Darroch, D. (2017). The Top 20 Accounting Software Products. Symmetry50. Retrieved 10 September 2017, from https://www.symmetry50.com/blog/2014/11/8/the-top-20-accounting-software-products Sage 100 Accounting Software ERP Consulting Solution | formerly Sage ERP MAS 90 MAS 200 | Training | Demo | Support. (2017). Net@Work. Retrieved 10 September 2017, from https://www.netatwork.com/services_1/bizsol_1/sage-erp-accounting-software-solutions/sage-100-erp/